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Privacy Policy
NOTICE OF PRIVACY PRACTICES
Wellness Psychiatric Associates
Effective Date: 01/01/2026
This Notice describes how medical and mental health information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
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Our Commitment to Your Privacy
Wellness Psychiatric Associates is committed to protecting the privacy of your protected health information (“PHI”). We are required by law to maintain the privacy of your PHI, provide you with this Notice of our legal duties and privacy practices, and follow the terms of the Notice currently in effect.
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How We May Use and Disclose Your Health Information
We may use and disclose your PHI for the following purposes without your written authorization:
Treatment
We may use and share your PHI to provide, coordinate, or manage your mental health care, including consultations with other healthcare providers involved in your treatment.
Payment
We may use and disclose your PHI to bill and receive payment for services provided to you, including disclosures to insurance companies, billing services, or other payers.
Health Care Operations
We may use and disclose your PHI for practice operations, such as quality assessment, licensing, credentialing, training, audits, and business administration.
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Telehealth Services
We may provide services via telehealth using secure communication technologies. While we take reasonable steps to protect your privacy during telehealth sessions, there are inherent risks associated with electronic communications. By participating in telehealth services, you acknowledge and accept these risks.
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Other Uses and Disclosures
We may also disclose your PHI in the following situations, as permitted or required by law:
• As required by federal, state, or local law
• For public health activities
• For health oversight activities
• For judicial or administrative proceedings
• To avert a serious threat to health or safety
• For law enforcement purposes
• To coroners, medical examiners, or funeral directors
• For workers’ compensation claims
Certain disclosures related to psychotherapy notes, marketing, or the sale of PHI require your written authorization unless otherwise permitted by law.
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Your Rights Regarding Your Health Information
You have the right to:
Get a Copy of Your Records
You may request to inspect or obtain a copy of your health records. We may charge a reasonable fee as permitted by law.
Request Corrections
If you believe your records are incorrect or incomplete, you may request an amendment.
Request Confidential Communications
You may request that we contact you in a specific way or at a specific location.
Request Restrictions
You may request restrictions on how your PHI is used or disclosed. We are not required to agree to all requests.
Get a List of Certain Disclosures
You may request an accounting of disclosures of your PHI, as permitted by law.
Get a Copy of This Notice
You may request a paper copy of this Notice at any time, even if you agreed to receive it electronically.
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Our Responsibilities
We are required by law to:
• Maintain the privacy and security of your PHI
• Notify you promptly if a breach occurs that may compromise your information
• Follow the terms of this Notice
We reserve the right to change this Notice and make the new Notice effective for all PHI we maintain. Updated notices will be available upon request and on our website.
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Complaints
If you believe your privacy rights have been violated, you may file a complaint with us or with the U.S. Department of Health and Human Services. You will not be retaliated against for filing a complaint.
Contact for Privacy Matters:
Practice Administrator
Wellness Psychiatric Associates
Phone: 202-374-1012
U.S. Department of Health and Human Services:
Office for Civil Rights
200 Independence Avenue, S.W.
Washington, D.C. 20201
1-800-368-1019
www.hhs.gov/ocr/privacy/hipaa/complaints
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Questions
If you have questions about this Notice or our privacy practices, please contact our Practice Administrator using the information above.